 Frequently asked questions
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Event, Tickets and Seating
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Accommodation and Entertainment
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Transport and Traffic
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Building and Planning
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Business and Community
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Official Documents
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Questions and Answers
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1. |
What do I need to do in order to erect scaffold in front of my work place to view the race from? |
If you can fall more than 1.5m off the proposed platform, then a building consent is required to erect this. Please see the checklist for the level of information we will require as part of the application. |
| 2. |
What is the latest date when I can lodge for building consent? |
Four weeks before the event. |
| 3. |
What minimum information do I need to apply for a building consent? |
Please see our checklist which outlines the minimum information that will be required to process this consent application. Please be aware that if all the information is supplied up front, this will allow the consent to be processed speedily. If an incomplete application is bought in, we reserve the right to reject the lodgement until this application appears complete.
For further information, contact our Technical Officer on 838 6677. |
| 4. |
Does the Resource Consent for the V8 Supercars street race in Hamilton cover my grandstand, scaffolding or viewing platform on my private property? |
No. |
| 5. |
Does my private grandstand, scaffolding or viewing platform comply with the Hamilton District Plan? |
Contact Hamilton City Council's Planning Guidance Unit on (07) 838 6800 to check your compliance. This is the responsibility of the property owner. Once you have made contact you will be advised of whether you need a resource consent or not. |
| 6. |
When can I lodge a resource consent application? |
You should apply for a resource consent at least 8 weeks before the event to ensure sufficient time for processing. |
| 7. |
How can I buy tickets for the event? |
For all bookings and seating plans visit ticketek.co.nz |
| 8. |
Where can I find out where the grandstands are located in 2012? |
For all bookings and seating plans visit ticketek.co.nz |
| 9. |
How can I book accommodation? |
From camping to hotels, motels, house stays, hostels and 5-star accommodation - visithamilton.co.nz covers the full range of accommodation types and is your one-stop-shop for all available accommodation.
Go accommodation shopping now at visithamilton.co.nz
Large groups and corporate bookings should phone 07 958 5960 (within New Zealand) or +64 7 958 5960 (internationally). |
| 10. |
What date is the event in 2012? |
The next ITM400 Hamilton will be held on 20-22 April 2012 | |
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11. |
How can I find out if I am affected by traffic restrictions?
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A full outline of event-related traffic restrictions for 2012 will be posted when available at www.hamilton.co.nz/v8traffic .
Residents directly affected by the restrictions receive correspondence about the changes happening in their neighbourhood in time prior to the event.
Restrictions are advertised including in the newspaper and on this website. |
| 12. |
How can I get a copy of the resource consent for the V8 Supercars street race in Hamilton? |
Click here to see all resource consent related documents including ammendments. |
| 13. |
How can I get a copy of the 2008 Independent Review of the V8 inaugural event? |
Click here to go to a summary or the full report of the 2008 Independent Review or the inaugural event . |
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14. |
I am a resident or business on the race circuit. How can I find out how I am affected by the event and its lead up preparations? |
V8 Supercars Australia is the promoter of the Hamilton V8 Supercars street race event. They will communicate directly with affected businesses and residents, keeping them informed of progress and affects in the lead up to the 2012 event.
A full outline of event-related traffic restrictions for 2012 will be posted when available at www.hamilton.co.nz/v8traffic .
Residents directly affected by the restrictions will receive correspondence about the changes happening in their neighbourhood in the lead up to the event.
Restrictions will also be advertised in City News, the Hamilton Press and on roadside information boards.
If you are a resident or business on the race circuit you can contact the race event organisers directly:
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15. |
Will the Frankton business district be part of the race circuit? |
Whether the Frankton business and retail district become incorporated into the event area will be a decision that will be largely determined by the community itself.
The Frankton Community Liaison Group has re-grouped with a long-term view of working with the Frankton community around event issues and will work to ensure Council understands exactly what the community consensus is on this issue. Council wants what the community wants, so our job is to ensure we really understand what that is.
The liaison group has recently reorganised its membership to better reflect representation of retail trade and residents and to introduce three West Ward Councillors into the group.
Click here to contact the Frankton Community Liaison Group . |
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16. |
How was the community consulted on the resource consent application? |
A comprehensive public consultation process was conducted as part of preparations for the resource consent application. Both Council and the event promoter met individually with affected parties in the Frankton area.
Below are copies of the letters that were sent to affected residents and property owners within the circuit vicinity
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| 18. |
How many days will the track be closed off for? |
Roads included in the circuit will be closed from 12pm midnight on Wednesday immediately prior to the event weekend to 6am Monday immediately following the event weekend. The closure will provide the event organiser with a concentrated timeframe within which they can carry out event preparations and will reduce disruption to the area in the week leading up to the event.
A full outline of event-related traffic restrictions will be posted when available at www.hamilton.co.nz/v8traffic . |
| 19. |
Will the entire racetrack area be fenced off? |
Prior to the event, the track won't be fully fenced off, and access for pedestrians and vehicles to and from all businesses and residential properties will be available, although there may be restrictions on the numbers of crossings available.
During race time, vehicular access to business and properties directly fronting the track will be closed off. However, detailed work has been done to identify opportunities for alternative accesses to these properties. Pedestrian access to properties and businesses will remain available. | |
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20. |
If I am located in the race circuit what arrangement will there be for security and access to my business or property?
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Businesses and tenants in the Frankton area within the track or anyone needing to legitimately pass through the racetrack area would be issued with special passes.
Pedestrian access into all buildings will be possible at all times. Access for vehicles to properties immediately adjoining the track will not be possible on race days if the only access is from the track. |
| 21. |
What happens if there is an emergency when the race is actually running? |
The race can be stopped very quickly and emergency vehicles piloted through the race area. Special Armco gates that form part of the safety barriers will be installed at strategic positions to swing open and allow fast exit or entry. |
| 22. |
If I am located in the circuit area, will there be access to my business for my clients, visitors or people making deliveries? |
The race event organisers and the Frankton Community Liaison Group will work with you to ensure there is reasonable access and access permits for a number of visitors during race days.
- Contact details for the ITM400 Hamilton event organisers are:
V8 Supercars Australia
Phone: 07 839 2636
Fax: 07 839 2637
Email: jd@v8supercars.com.au
- To contact the Frankton Community Liaison Group email frankton@hcc.govt.nz or telephone 07 958 5974.
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| 23. |
Where can I park my car?
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In the period either side of the event there will be some changes to parking controls in the area. Availability of on-street parking will be progressively reduced due to the installation of safety barriers around the track. The track build and pack-down process is clearly communicated to directly affected residents and property occupiers. |
| 24. |
Will my business be able to open? |
Your business will be able to stay open, and retailers in particular are likely to greatly benefit from the increased numbers of people in the area. If you feel that your business would find it challenging to operate while the racing is on the Frankton Community Liaison Group would like to work closely with you to find satisfactory alternatives and solutions.
To contact the Frankton Community Liaison Group email frankton@hcc.govt.nz or telephone 07 958 5974 |
| 25. |
What can I expect before, during and after the race? |
Progressive construction of the circuit begins about six weeks before the event. Things like safety barriers, fences and pedestrian bridges are moved into place at night and during off-peak times to minimise inconvenience. Driveways are left open for normal traffic movement.
Unless specific other arrangements are made, all private and business driveways will be fully accessible until midnight on Wednesday immediately prior to the event weekend when the race zone is closed off.
On event days businesses, residents and tenants are issued with special passes to enter the race area. Pedestrian access into all buildings will be possible at all times.
From Monday morning, after race weekend, all major roads reopen for traffic, however, there will be some capacity restrictions. All non-essential traffic will be discouraged for a few days. |
| 26. |
Is Council making any changes as a result of the 2008 Independent Event Review? |
A series of resolutions aimed at continually improving the V8 Supercars street race in Hamilton event and its impact on Hamilton were passed by Council at a meeting on 17 September 2008. The resolutions come as a result of Council considering the findings of Peter Stubb's independent review of the inaugural event and cover a range of focus areas. Click here for more information. |
| 27. |
Under the event's resource consent, how many weeks before and after the event is the construction of the circuit and associated infrastructure permitted? |
The resource consent granted by Commissioner Withy in November 2006 states that:
The period for construction of the course and facilities will begin approximately twelve weeks prior to the race days and disassembly and the removal of all temporary structures will take approximately four weeks after the race days although roads will be open to traffic during the Monday following the event.
The independent review conducted by Peter Stubbs following the 2008 event also highlighted a number of areas where disestablishment of race related infrastructure could be improved in the future. The promoter has actively taken this on board and has made a number of improvements to the build schedule which will facilitate better access to businesses in Frankton while the circuit is being built, i.e., increasing the number of access points for cyclists and pedestrians, accommodating business access ways more effectively, scheduling the construction of over bridges on Sundays, reducing road closure times leading up to the event. Disestablishment following this year's event will be more proactively managed by all parties. |
| 28. |
What benefits can Hamilton expect from hosting the Hamilton 400? |
Hamilton can expect to enjoy a vast range of flow on benefits from the event
- An independent post-event analysis of the inaugural event has shown that the economic impact on the city was approximately 40% greater than originally estimated. The study undertaken by Horwath HTL Limited during the week of the inaugural event says that $28.3 million of new money was generated for the local economy as a result of the city hosting the event.
Also expected are:
- A global television audience of approximately 600 million
- 20,000 corporate racegoers, generating 550 jobs for trained casual staff
- Employment work for 60 event supply companies, with more than 1000 jobs created
- Fringe events stimulated in the city, including promotions, concerts and entertainment, youth events, street entertainment, and a host of smaller community style events and fund raising
- Continued growth of Hamilton as an events and tourism destination.
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| 29. |
Was the roading repair work carried out on Norton Road, near the roundabout during January 2009, carried out to repair the road damaged by the race last year? |
The reshaping of the Norton Road Roundabout resulted in two dips on Norton Road. The work was just acceptable to slow vehicular traffic but this less desirable surface resulted in the V8 cars scrapping across this section of the road. As such, they did not so much damage the road as receive damage to the underside of the vehicle. |
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30. |
Who is responsible for enforcing the conditions of the resource consent?
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Numerous checks exist within the resource consent and Council is obliged to monitor and report on a range of activities such as street race noise management, traffic management, tree protection and monitoring etc. In addition Council must comply with the requirement of Condition 4 of the resource consent which requires an Event Review and Monitoring report be prepared to cover all results of event monitoring, to be completed and submitted within three months of the event. This report must be submitted to the Manager Planning Guidance then reviewed by an external third party - a resource management expert. The findings of the review and report are submitted to the Manager Planning Guidance and later to Council. Recommendations for improvement are incorporated into the project planning for the following year. In this way independent advice ensures the process remains appropriately assessed. |
| 31. |
What remedies are in place if the resource consent holder breaches their consent conditions? |
In addition to the points noted in question 30 (above), Resource Consent Condition 43 - Review allows the Planning Guidance Manager to give notice pursuant to Section 128(1) of the Resource Management Act 1991 of its intention to review the conditions of this resource consent at any time for the following purposes:
- To review the effectiveness of this resource consent in avoiding, remedying or mitigating any adverse effects on the environment particularly with respect to traffic management, and if necessary to avoid, remedy or mitigate such effects by way of further or amended conditions;
- To address any adverse effect on the environment which has arisen as a result of the exercise of this consent or has become apparent through monitoring; or
- If necessary and appropriate, to require the holder of this resource consent to adopt the best practicable option to remove or reduce adverse effects on the surrounding environment due to the activity.
The consent holder shall meet the costs of any such review.
Further more, enforcement tools within the RMA can be utilised: From time-to-time enforcement action needs to be undertaken to ensure compliance with the Resource Management Act 1991(RMA) regulations or requirements, rules in the District Plan, or resource consents and associated conditions. Enforcement action is also used to remedy and/or penalise when the RMA is contravened or environmental damage is caused (this could include compensation). Council, and in certain circumstances any person, may initiate enforcement proceedings under the RMA. Before this happens, however, Council aims to educate and encourage the person/s concerned to comply and voluntarily resolve the situation. Where this is inappropriate or unsuccessful, as a final option, Council will then seek formal methods to remedy the situation. Several enforcement options are available and these are Infringement notice fines; abatement notices; interim enforcement orders; and enforcement orders. |
| 32. |
What is the official website for the V8 Supercars street race in Hamilton? |
www.V8supercars.com.au |
| 33. |
How can I get a map of the venue? |
This can be downloaded from the official website HamiltonCircuitMap |
| 34. |
Where can I buy a ticket? |
Tickets can be purchased through Ticketek. Phone 0800TICKETEK or visit www.ticketek.co.nz |
| 35. |
I want to rent out my house as I am out of town during the race? |
All event accommodation is managed by Hamilton i-SITE. Contact i-SITE on 07 839 3580 or email info@visithamilton.co.nz |
| 36. |
How can I keep up to date about the event? |
You can be kept up to date with current news and info at V8SupercarsNews . You can joining the mailing list for information on your favourite team, driver and more. |
| 37. |
How can I easily get to the ITM400 Hamilton and where can I park? |
There will be a limited number of temporary traffic restrictions in place around the race track in the lead up to the event. The restrictions are predominantly in the Frankton area but Frankton Village remains opens for business with a number of markets and events on offer.This year there will be no traffic restrictions in the CityHeart - the city's central entertainment and retail district. A full outline of event-related traffic restrictions will be posted when available at www.hamilton.co.nz/v8traffic .
The city's bus network will again be FREE to everyone during the event weekend. Updated routes will be available on www.busit.co.nz. There are also be FREE dedicated cycle and a motorcycle parks for the event. Cyclists can park their bike at the Hamilton Transport Centre (corner of Anglesea Street/Bryce Street) or Whitiora School (Willoughby Street by Mill Street). Likewise motorcyclists can park at Whitiora School on Willoughby Street.
Race-goers from out of town are recommended to use the central city parking buildings (Parking in Hamilton's central city) and make use of the FREE city shuttle (CBD-Shuttle) that runs every ten minutes. The shuttle stops opposite the Transport Centre which is only a one minute walk to the race track.
A full outline of event-related traffic restrictions for 2012 including a map (PDF) will be posted when available at www.hamilton.co.nz/v8traffic . |
| 38. |
Can I walk to the track? |
Yes. The track is only a few minutes walk from the centre of Hamilton and only 15 minutes walk from Claudelands, for instance. Or you can take the free public transport. Visit www.busit.co.nz for more information. |
| 39. |
Can I bring my dog to the event? |
No. Pets of any kind are not permitted on a motor race track. It is extremely dangerous. | |
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40. |
Will I be able to see the whole circuit at the event?
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The Hamilton street race circuit is a 3.4km track that winds around the Frankton business district. The best views for this track are from one of the grandstands located around the track. There will be big screens to give you a full view of the action from virtually all parts of the public viewing areas. Please visit HamiltonCircuitMap and see the circuit map for further detail. |
| 41. |
Can I bring my own food and refreshments? |
No. In line with all major sporting and cultural events in New Zealand and around the world, you are unable to bring your own food and refreshments into the event. The organisers will provide a full range of food and drinks for sale. The selection includes: hot and cold meats in a pita pocket with salad, cooked mussels with assorted marinades, vegetarian cuisine, Subway, Hells Pizza, hot potatoes with a choice of toppings, freshly made kebabs with your choice of fillings, assorted Asian cuisine, ice cream, coffees and a range of beverages. If you have medical condition that requires you to consume a special diet that you need to bring with you, email to jd@v8supercars.com.au and we will arrange a clearance letter for you. |
| 42. |
Will I be able to see the racing from Frankton Village on event weekend? |
No. As part of the resource consent, Frankton Village inside the race track will remain open for business. Accordingly, the track around this area is walled and screened to 2 metres in height. |
| 43. |
Is there wheelchair viewing available at the race? |
Yes, there is a wheelchair viewing platform on the Main Straight. You only need to purchase a GA ticket to access the venue and this platform.
There is free disabled parking on Torrington Avenue. Please ensure you have your mobility card displayed on your windscreen. |
| 44. |
How will the sale of food be regulated at the event? |
All food stalls, inside and outside the race precinct must have a permit and produce to standards which will be monitored by Hamilton City Council's Environmental Health team.
If you are proposing to operate your stall inside the event area you will need to contact Montana Catering to arrange a site.
If you are proposing to operate your stall on public property you will also require a permit under the Public Places and Signs Bylaw.
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| 45. |
Where can I buy Hamilton merchandise? |
Hamilton merchandise can be purchased from i-SITE in Garden Place or online at hamiltongear.co.nz - check out what's on offer. |
47.
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When can I occupy an approved consented structure? |
When Council issues a Code Compliance Certificate. This is Council’s certification that the structure is safe for occupation. |
| 48. |
I’ve received a fine for illegal building works. What can I do so I can continue using the structure for the rest of the V8 series? |
Please apply for a building consent if you wish to construct the structure for the next event. For further information, please contact our Technical Officer on 838 6677. |
49.
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I have seen a structure that does not look safe. Who do I contact? |
Please contact our Call Centre on 838 6677 to log this concern. |
50.
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Why do I need a consent for a container that is on my property? |
Any proposed structure that is occupied by people, where it is possible for a person to fall more than 1.5m, is considered a building under the Building Act 2004. A building consent application allows us to consider such things as:
- the provisions of handrails to safeguard falls
- access to the platform
- how it is fixed to the ground, and
- where it is located on the site.
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51.
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Do I need an engineer’s calculations for my grandstand? |
Depending on the type and complexity of the platform, you may need an engineer’s design. For further information, please contact our Technical Officer on 838 6677. |
52.
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Do I need a producer statement for the structure? |
If an engineer designs the structure, then the contractor must supply a PS3, and the engineer a PS4, before the issue of the Code Compliance Certificate. |
53.
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Do I need to get permission from my neighbours' for my proposed structure? |
Please check with Planning Guidance on 838 6800 to see if neighbours consent is required for your structure. |
54.
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How much will it cost for a building consent? |
Depending on the type and complexity of the platform, the cost for consent could range from $281.20 – $914.90 (incl. GST). For further information, contact Council's Technical Officer on 838 6677. |
| 55. |
Can I watch the race from my roof?
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We strongly recommend that you do not place people or items such as furniture on your roof. Your roof is designed for infrequent occupancy such as maintenance and the like, not for long-term occupancy and definitely not for large numbers of people/equipment. There are issues with safety from falling and dead loads that may compromise the structural integrity of the roof. |
56.
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Do I need a fire design for my proposed structure? |
Depending on the type and complexity of the platform, you may need a fire design. For further information, please contact our Technical Officer on 838 6677. |
57.
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What type of barrier do I need for my proposed structure, to prevent falling? |
The minimum height for a barrier is to be 1.1 metres. For information on how to design this please check our Safety from Falling compliance document or contact our Technical Officer on 838 6677. |
| 58. |
What can I do if I can’t meet the close-off date? |
We will accept any application for building consent. Under the Building Act 2004 we have 20 working days to process these. If an application is received within 20 days of the event we cannot guarantee the consent will be approved in time. If you construct this structure before the consent has been approved, you will be committing an offence against the Building Act 2004. |
| 59. |
I want to erect the same structure as I did last year. Do I need another building consent? |
Yes, a consent is required for each event. We can offer reduced fees, if you are using the same plans, which were previously approved. |
60.
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What should I do with any rubbish that accumulates on my site, during and after the event?
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You are obliged to collect and dispose of your rubbish into refuge transfer centres. Last year there were a number of people who dumped their private rubbish onto the roadside. This meant that Council had to arrange for collection of this unauthorised rubbish at the ratepayers expense. This is not fair on everyone else and is a poor look for our city. If unauthorised rubbish is dumped on the road side, and we identify who has dumped it, they will be charged for the cost of its removal. | |
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Hamilton City Council
Garden Place
Private Bag 3010
Hamilton 3240
Phone: 838 6699
Fax: 838 6599
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