Outside organisation and joint committee repesentatives (2007-10)

Reporting to:

Community and Environment Committee and quarterly reports to the Community Development Unit

Role:

To promote the arts in the community

Member:

Councillor O’Leary

Performance Monitoring:

Not applicable

Meets:

Monthly

Reporting to:

Transport Committee

Role:

To represent city interests in transport matters administered by the regional council.

Members:
Regional Land Transport Committee

• His Worship the Mayor
  In the absence of His Worship the Mayor, the following have delegated authority as Council’s representative:
• Chairperson of Transport Committee (as first alternate)
• Chairperson of Passenger Transport Subcommittee (as second alternate)

Meets:

Quarterly

Members:
Regional Road Safety Sub-Committee

• Councillor Gower

Meets:

Monthly

Performance Monitoring:

Not applicable

Reporting to:

City Development Committee

Role:

Council representation requested

Members:

Councillor Bos

General Manager Works and Services or one nominee

Performance Monitoring:

Not applicable

Meets:

Six monthly

Reporting to:

Community and Environment Committee

Role:

To be a member of the Envirofund Trust Allocation Committee to distribute Envirofund grants to community environmental groups

Member:

• Councillor Gregory

Performance Monitoring:

Annually report to the Community and Environment Committee

Meets:

Once per year

Reporting to:

Community and Environment Committee

Role:

To be a member of the Hamilton Community Arts Council Funding Allocation Committee which disburses Creative New Zealand grants to the local arts community

Member:

• Councillor O’Leary

Performance Monitoring:

Annually report to the Community and Environment Committee

Meets:

April to June

Reporting to:

Finance and Audit Committee

Role:

Members:

• Councillor Bos
• Mr M G Redman

Performance Monitoring:

6 month and annual report is presented to the Finance & Audit Committee

Meets:

Quarterly

Reporting to:

Council

Role:

A joint committee with Environment Waikato, Waipa and Waikato District Councils to provide governance for the development of a Hamilton Sub-Regional Growth Strategy

Member:

• His Worship the Mayor

Performance Monitoring:

Minutes presented to Council, noting only Council can adopt the Sub-Regional Growth Strategy or any amendment to it

Meets:

As required (likely quarterly)

Reporting to:

City Development Committee

Role:

The Katolyst Group is an economic development agency formed with the goal of accelerating economic growth in Hamilton and the Waikato, through increased investment in strategic industries, small business and tourism

Member:

• Councillor Westphal

Performance Monitoring:

To report annually to Council through the City Development Committee on performance for the previous year and its business plan for the coming year

Meets:

Monthly

Reporting to:

Community and Environment Committee

Role:

A small but established group dedicated to improving the visual appearance of the city through improved gardens, reduced rubbish, and increasingly environmental initiatives.  Organises and runs the city annual garden competition

Member:

• Councillor Saunders

Performance Monitoring:

• Annual plan is presented to Community & Environment Committee
• Quarterly report to Community & Environment Committee.

Meets:

Three times per year

Reporting to:

Statutory Management Committee

Role:

To work with Waikato District Council on matters related to Lake Rotokauri

Member:

• Councillor Gregory

Performance Monitoring:

Annual report to the Community & Environment Committee

Meets:

Monthly

Reporting to:

Community and Environment Committee

Role:

Liaison concerning central city safety

Members:

• Councillor Gower
• Chief Executive

Performance Monitoring:

Not applicable

Meets:

Six weekly

Reporting to:

Not applicable

Role:

To represent Council at Local Government Zone 2 meetings

Members:

• His Worship the Mayor
• Deputy Mayor
• Councillor Bell
• Councillor Macpherson
• Councillor Saunders
• Chief Executive

• All other councillors will be given the agendas for these meetings and are able to attend if interested

Performance Monitoring:

Not applicable

Meets:

Quarterly

Reporting to:

Not Applicable

Role:

Liaison with New Zealand Defence Force and Returned Servicemen Association for the arrangement of civic functions as required

Member:

• Councillor Bos

Performance Monitoring:

Not applicable

Meets:

As required

Reporting to:

Community and Environment Committee

Role:

Council has a partnership agreement recognising Te Runanga o Kirikiriroa as the formal urban authority representing Maori on Treaty of Waitangi Article III issues in the city

Member:

• His Worship the Mayor

Performance Monitoring:

Minutes presented to the Community & Environment Committee

Meets:

As required

Reporting to:

City Development Committee

Role:

The eleven councils in the Waikato region have established a civil defence emergency management group for the region. The group works together to minimise the potential effects of emergencies

Member:

• Councillor Mahood

Performance Monitoring:

Minutes presented to the City Development Committee

Meets:

4 times a year

Reporting to:

City Development Committee

Role:

Operational meeting of key emergency stakeholders within the Waikato Valley Emergency Operations area

Members:

• Councillor Gower
• Councillor Hennebry
• Councillor Mahood

Performance Monitoring:

Minutes presented to the City Development Committee

Meets:

Three times a year

Reporting to:

City Development Committee

Role:

Jointly with representatives from Waikato and Waipa District councils to monitor and influence WEL Trust and to act in the best interests of the capital beneficiaries and the communities they represent.

Members:

• His Worship the Mayor
• Councillor Hennebry

Performance Monitoring:

Reports to the City Development Committee, although no formal report is presented.

Meets:

As required – usually twice each year