Council Committees and Meetings 2010-13

Council has four standing committees and a number of subcommittees, advisory panels and working groups which assist us to set policy and guide it in the fulfilment of its responsibilities. In addition, Council representatives are also appointed to joint committees with outside organisations and advisory groups.

The Council and standing committees meet every six weeks. Each standing committee meets three weeks prior to the full Council meeting. Meetings are publicly notified and all meeting agendas and minutes are accessible online. View Agendas & Minutes. 

The dates and times for all meetings are advertised in community newspapers, on the Hamilton City Council Facebook page and also on online. View the Meeting Calendar. 

All Council and committee meetings are open to the public unless there is a reason to consider some item/s in ‘public excluded’. This means that these items are confidential and members of the public will be asked to leave the room until discussion on the item/s is finished. If you wish to speak at a meeting, you must make prior arrangements with Council. View the public forum information below or contact Democratic Support Services. 

Full Council meetings are streamed live from the Chambers web cam. Video's of previous meetings are also available online. View Live Streamed Council Meetings. 

Public forums

A period of up to 30 minutes will be set aside for a public forum at the commencement of each Council or committee meeting (including extraordinary) which are open to the public. Each speaker during the public forum section of a meeting may speak for three minutes or longer at the discretion of Her Worship the Mayor or relevant Chairperson.

If you wish to participate in the public forum, please contact Democratic Support Services.

Council exists to enable democratic local decision-making by and on behalf of communities and the promotion of the social, economic, environmental and cultural well-being of Hamilton communities, both present and future. This includes setting Hamilton's long-term direction and ensuring that Council acts in the best interests of the community.

For more information about the roles, responsibilities and profiles of elected members refer to the:

• Elected Members 2010-13
• Code of Conduct Policy
• Council's Governance Statement 2010-13

Operations & Activity Performance Committee 

This committee focuses on key Council activities and services within the operational arm of the Council. View role, scope and members information

Strategy & Policy Committee 

This committee focuses on strategies, policy and planning frameworks for approval by Council. View role, scope and members information.

Finance & Monitoring Committee 

This committee monitors Council's financial performance against the annual plan and long-term plan (including the monitoring of non-financial performance indicators).  This committee also monitors and approves contracts. View role, scope and members information.

Statutory Management Committee

This committee considers applications concerning statutory matters; for example resource consents, liquor licensing and animal control matters. This committee meets as and when required to meet statutory time frames. View role, scope and members information.

Audit and Risk Committee

This committee monitors the Council's external and internal audit process. View role, scope and members information.

Subcommittees include:

• Event Sponsorship Subcommittee
• Civic Subcommittee

 Advisory Panels include:

Council Controlled Organisations

Joint Organisations and Advisory Groups